SMARS Board Meeting March 6, 2008
Called to Order: 7:04pm
Present: Bill KD8CDS, Bob KC8PRL, Rene KC8SLI, Marion WA8MFL, John KC8WMM, Stephanie W8AEZ
Question raised about the difference between closing balance in December and opening balance in January. Marion and Rene worked out that the closing balance had been misread and there was actually no difference.
Stephanie reported that more than 200 tables had been reserved. Batteries America has tables reserved, but has not committed to actually attending. Bob has tried to call, but has had limited success. Marion will try on 3/7/2008. Vendors are asking to move some tables. It was decided not to allow this as a rule, but in the specific case mentioned, it would be allowed, space permitted. Tables in the gym will be filled before others in the hall. Help is needed for setting up, tear down, ticket sales, and door security.
Discussions about reimbursement for expenses invloved in Hamfest, offical correspondence and mailing of membership cards. It was decided to give the Hamfest Chair $100 as an expense account, funds to be returned after Hamfest. Similar accounts were discussed for the Treasurer and Secretary, but were tabled for now.
Marion brought up questions about the insurance for Hamfest and the problems of not following the Club Constitution. These were put on the agenda for Board retreat later this month.
The Echolink computer has been placed at the repeater site. Don W8RVT arranged for DSL service at that location.
The Board is planning a retreat for March 29. Rene will check if the Climax School conference room is available. Discussion about topics and who should be invited. The members of the Board will send ideas to Bill.
Field Day locations were discussed. Bill would like to try to have it at the Marshall Airport for the greater visibility. Some of the other locations previously discussed are not suitable to hold Field Day. Location will be an agenda item at the Board retreat.
Bill brought up the CAP exercise in May. He would like to see Club participation for this exercise. This will also be an agenda item for the retreat.
John Davidson KC8WMM